Administrative Assistant

Role: Administrative Assistant 

Salary: £22.50 per hour, starting 10-15 hours per week.

Contract: 12 month role, with potential to extend and increase hours.

Location: Frome or Bristol, working from home (our Director lives in Frome, & our office is in Bristol)

Reporting to: Head of Operations and Director

Overall line-manager: Director 

Start date: As soon as possible

Application deadline: 6 December 2023, 12pm

Interviews: w/c 11th December

Admin Assistant at Mindfully Wired:

MWC is a vibrant and unique communications consultancy working on environmental issues and campaigns through bold, values-led communication. Within the environmental sector, we have a specialism in ocean-themed topics, working broadly across issues such as marine governance and protection, seafood marketing and the blue economy, and coastal communities.

The role:

We need an Administrative Assistant who is meticulous about detail, extremely personable and proactive, and always thinking one step ahead. The role will involve providing part-time support to the Director and Operations Manager, as well as general admin support for the wider team.

Starting at 10 to 15 hours per week, the work can be flexibly delivered in agreement with the Director and Operations Manager, but there is an expectation of at least one hour on a Monday, as well some alignment with the Director’s working hours, which are Tuesday to Thursday each week. Equipment for the position will be provided.

Duties for the Administrative Assistant are anticipated to be limited largely to the following:

• Diary and email support for the Director’s inbox, prioritising content, flagging key emails for response, and arranging meetings
• Financial administration, including support for drafting invoices with guidance from the Operations Manager
• Maintenance of the administrative filing structures including financial information, such as invoices, expenses, receipts etc.
• Arrangement of travel and accommodation for team members
• Any further ad hoc administrative duties as may be required by the Director or Operations Manager, including, but not limited to, the purchasing of business equipment, project administration support as required, and the organisation of team social events and away days

Person Specification:

The ideal candidate will be friendly, flexible, highly professional and an adept multi-tasker with the following skills:

Essential:

• Administrative experience, including diary and email management
• Exceptionally organised, with the ability to maintain organised digital filing systems (G-drive, email inbox etc.)
• Experience of overseeing and using administrative processes
• Fluent in the use of Microsoft Office and confident with Google tools
• Excellent oral and written skills, including the ability to confidently liaise with other professionals and diverse stakeholders
• Calm and friendly demeanour with the ability to forge excellent working relationships
• Highly dependable and flexible
• Determination, drive and the ability to juggle a diverse workload whilst consistently delivering to deadline

Desirables: 

• Degree level qualification
• Experience of financial processes (such as drafting invoices)
• Demonstrable interest in the environment

How to apply:

If this sounds like the right role for you, get in touch! Applications are open now until 12pm on the 6th December 2023. Please send a one-page cover letter and a CV of no more than two sides to recruitment@mindfullywired.org. Due to the volume of applications received, we won’t confirm receipt – but you will be contacted by 6pm on the 8th December if you have been shortlisted for the role. 

MINDFUL

To be mindful means to be conscious or aware of something

Being mindful is woven through our very roots; it’s who we are and it’s how we’re wired. We’re aware that currently, we all look the same. Every application – no matter age, gender, background, ethnicity or identity – is welcomed at Mindfully Wired. Our communications and ideas will be stronger with a more diverse team. We will consider all applicants who meet most or all of the essential competencies regardless of their identity or background. We know that diverse candidates may be reluctant to apply for jobs where they don’t meet 100% of the criteria outlined in the job description – we strongly encourage anyone to apply who can demonstrate the variety of skills and experiences relevant to meeting the requirements of this role.